Regent's Scholarship

The Regents Scholarship Program provides for all or a portion of tuition costs for eligible employees enrolled in the University’s credit-bearing courses. The scholarship covers:

  • 100% of the tuition cost for eligible employees matriculated for the first time in a baccalaureate degree program.
  • 75% of the tuition cost for all other eligible employees enrolled in courses covered under the Regents Scholarship program.

For employees who voluntarily terminate University employment prior to the end of the semester, the Regents Scholarship will cover a pro-rated amount of the tuition it would otherwise have provided, equivalent to the time the person remains employed. For employees whose appointment will end due to a non-renewal of appointment or layoff, the program will cover the appropriate amount of tuition for the entire semester in which the appointment ends.

Eligibility

The Regents Scholarship Program is available to AFSCME employees on continuing, probationary, or temporary appointments, who hold 75 to 100 percent time appointments for the entire semester in which the course is taken. Eligibility for this program extends to employees on approved leaves of absence from qualifying appointments. Eligible staff on academic year appointments may use this program for summer session courses if they were employed the preceding spring term and will be employed the following fall term. Registration must be for credit-bearing courses for which admittance eligibility is met. With the required approval, former eligible civil service and union-represented staff employees who are on the layoff list have access to the Regents Scholarship Program.

Exclusions

Excluded from coverage under this policy are 95xx graduate assistants; 95xx professionals-in-training, except as provided for in this policy; "without salary" appointments; and family members of the employee.

Tuition Benefit

Costs Covered

The Regents Scholarship Program covers only the prescribed percentage of tuition costs (100 percent or 75 percent) designated for undergraduate, graduate school, or post baccalaureate professional course credits, including thesis credits. Employees who are not Minnesota residents will have a non-resident tuition waiver included with their tuition benefits.
NOTE: In situations where the course is typically offered under a fee-only structure, rather than a tuition and fee structure, an appropriately determined amount of the fee, consistent with the level and credits of the course, may be designated as a tuition equivalent by the offering unit.

Costs Not Covered

Employees who are not pursuing their first undergraduate degree are required to pay 25 percent of their tuition cost. All employees receiving a Regents Scholarship must pay any non-tuition fees (e.g., books, material fees, technology fees, late fees) associated with the courses in which they register. Tuition and non-tuition fees are billed to the employee's student receivable account.

Eligible Courses

Courses Covered

Courses covered under the Regents Scholarship Program are those courses offered for academic credit that appear on a University transcript with A-F or S-N grading only. Independent study credit courses are covered by this program, as well as Independent and Distance Learning (IDL) online coursework. Preparatory math courses offered for no credit are a permitted exception to the for-credit requirement and are covered under this program.

Courses Not Covered

Courses not covered under this program include non-credit courses offered through the College of Continuing Education or other University departments, preparatory courses such as GMAT or MCAT, Carlson Executive MBA Program, Academic Distributed Computer Services short courses, Student Union mini-courses, Recreational Sports offerings, study abroad courses offered through the Learning Abroad Center (Twin Cities) and similar programs on the coordinate college campuses, audited courses, and any other courses that do not qualify under Courses Covered. It is the prerogative of the University to restrict the coverage of additional programs/courses not currently addressed in this policy.

Restrictions

Registration Limits
  1. Registration for one course per term is generally considered appropriate. Approval of more than one course per term is left to the judgment of the responsible administrator/supervisor and should be carefully considered in terms of potential impact on the person's University work.
  2. Eligible civil service or union-represented staff on the layoff list are limited to two courses per term (job- or degree-related).
  3. Employees seeking degrees must follow the policies, requirements, and procedures of the college in which they are enrolled and should not expect to retroactively claim degrees in programs for which they have not been formally accepted.
  4. Regents Scholarship Program applications are not accepted after the last day of class.

Applying for a Regents Scholarship

Eligible employees interested in applying for a Regents Scholarship must complete form UM 1454: Request for Regents Scholarship, and submit it to their responsible administrator/supervisor for review and approval. For civil service or union-represented staff who are on the layoff list, the employee must submit the form UM 1454: Request for Regents Scholarship to the layoff coordinator for review and approval.

Approval of a Regents Scholarship

The responsible administrator/supervisor and the department head approve requests for Regents Scholarships in consideration of the business needs of the department. Courses requested to be taken during work hours may be restricted in accordance with business needs, and with relevant rules and contract language. For staff employees on the layoff list, the layoff coordinator must approve requests.

Authorization to Attend During Regularly Scheduled Work Hours

Authorization to take a course under the Regents Scholarship Program during work hours is made at the discretion of the responsible administrator/supervisor. The responsible administrator/supervisor may grant approval for time away from work, but may require that some or all of the time be made up in accord with relevant rules and contract language.

When and How to Register

See the Class Schedule or the College of Continuing Education Catalog, "When and How to Register" for dates and registration hours for each term. Rules and procedures are included in these documents. All registrations must be accompanied by the completed and approved UM 1454: Request for Regents Scholarship form.

Submission of Completed Application

  1. In-Person Registration

    Bring completed application to appropriate registration office:

    One Stop Student Services Center, 333 Science Teaching & Student Services, 222 Pleasant St. S. E., Minneapolis, MN 55455.
    One Stop Student Services Center, 130 Coffey Hall, 1420 Eckles Avenue, St. Paul, MN 55108.
    One Stop Student Services Center, 130 West Bank Skyway, 219 19th Avenue S., Minneapolis, MN 55455.
    University of Minnesota Crookston, Office of the Registrar, 9 Hill Hall, 2900 University Ave, Crookston, MN 56716.
    University of Minnesota Duluth, UMD Human Resources (255 DADB), 1049 University Drive, Duluth, MN 55812-3000.
    University of Minnesota Morris, Business Office, 205 Behmler Hall, 600 E 4th Street, Morris MN 56267-2132.
    University of Minnesota Rochester, Rochester One-Stop, 369 University Square, 111 South Broadway, Rochester, MN 55904

  2. Mail Registration

    Mail completed application to appropriate registration office:
    Office of the Registrar, Student Services Center

    One Stop Student Services Center, 222 Pleasant Street SE, Minneapolis, MN 55455.
    University of Minnesota Crookston, 9 Hill Hall, 2900 University Ave, Crookston, MN 56716.
    University of Minnesota Duluth, UMD Human Resources (255 DADB), 1049 University Drive, Duluth, MN 55812-3000.
    University of Minnesota Morris, Business Office, 205 Behmler Hall, 600 E 4th Street, Morris MN 56267-2132.
    University of Minnesota Rochester, Student Services One-Stop, 300 University Square, 111 South Broadway, Rochester, MN 55904

Billing and Payment Information

The employee portion of tuition costs and any cost not designated as tuition (e.g., computer course, course fees, and late fees) will be billed to the employee's student receivable account and must be paid by the billing due date.

Employees who register for classes as a non-degree seeking student must submit the UM 1454: Request for Regents Scholarship Program form in time to have it processed prior to the billing due date for the term. If the form is submitted after this date, the employee is responsible for the late/installment rebilling fees assessed. All remaining charges not covered by the Regents Scholarship Program, including any employee portion of tuition, must be paid by the billing due date.

Employees failing to meet eligibility requirements are billed for the full cost of tuition.